Corporate travel is becoming more expensive. Flights, accommodation, transfers and meals have all experienced price hikes in recent years, and with corporate travel still a necessity for many businesses, utilising a smart business travel spend software to monitor expenses and highlight areas of savings has become critical to business travel success.
Offering a comprehensive overview of a business’s overall travel spend, Pulse Travel’s Travel Spend and Travel Management Software allows businesses to track their staff and travel spend, see where the budget is being spend the most and evaluate their overall Travel Policy to find opportunities for savings.
If you’re looking to integrate a business travel spend software to help better manage your travel expenses, read more below.
What is Business Travel Spend Software?
Business travel spend software is an all-in-one software that can help you track and manage your business travel expenses. Commonly available through Travel Agencies as part of your Corporate Travel Management agreement, Business Travel spend software ensures you have clarity on your travel spend, and highlights ways where you can reduce spend and increase overall travel savings.
Pulse Travel employs a business travel spend software called PulsePilot. Full integrated with a business’s Corporate Travel, this software allows businesses supported by Pulse Travel to track their staff and travel expenses, monitor their overall travel expenses, pull customised travel spend reporting and evaluate their travel expenses to look for opportunities to save.
How does a Business Travel Spend Software benefit business?
As travel technology advances, businesses are finding new and more complex ways to manage and optimise their business travel budgets to get the most bang for their buck.
For businesses with more complex business travel needs, a business travel spend software is critical to helping monitor, manage and report on your travel budgets to ensure all staff travel stays within Company Agreements.
Business travel spend software can support corporations in several ways:
Ensures Full Travel Policy Compliance
As staff engage in travel more regularly, businesses will commonly put in place a Corporate Travel Policy to enforce a level of consistency within corporate travel. This ensures travel budgets aren’t blown out by unauthorised bookings and staff can take advantage of any specific corporate rates that the business has agreed on with a supplier. Pulse’s business travel spend and management software can be customised with specific details from your Travel Policy regarding these things, ensuring that any staff or Travel Managers who are booking travel on behalf of your business can only create bookings that align with your businesses Travel Policy, saving you money and ensuring full compliance.
Provides Centralised Invoicing
Time is money, and for businesses with complex travel management needs, a business travel spend management tool is critical for tracking staff travel invoices. At Pulse Travel, Corporate Travel Management clients have full access to our business travel spend software, allowing Travel Managers and Finance Departments to easy compile travel invoices pre- and post-travel for ease of reconciliation.
Clear Travel Spend Reporting
Regular travel reporting is the key to understanding the realities of your companies’ travel needs, and for large corporations with regular travel this can be a complex operation. You’ll ideally want to evaluate which destinations your staff are most often visiting, the reason for the travel, and which suppliers your business is using most frequently.
For Pulse Travel partners, businesses have full access to this suite of information, allowing businesses to see their realistic travel habits, commonly used suppliers and any other unexpected expenses. This allows businesses to more effectively build manage total travel budgets and evaluate preferred supplier partnerships.
Clarity Around Travel Habits
People are creatures of habit – and this will often flow into corporations. Many businesses find that they commonly book one supplier over another for various reasons, and a business travel spend software helps highlight these preferences. Many suppliers offer Supplier Agreements providing higher corporate discounts, increased flexibility and other perks as outlined in the agreement, and businesses who utilise one supplier more often than another can take advantage of these agreements.
Streamlining Processes
In a world that values efficiency, business travel spend software has huge benefits for time saving and streamlining processes. As mentioned earlier, businesses are able to load details of a Travel Policy into their business travel spend software, ensuring staff travel is always compliant and saving time in the travel approval process. With all invoices and travel spend information also located in one convenient location, Finance Departments are able to quickly and efficiently pull important financial data for reporting, saving time resourcing invoices and manually compiling data.
Benefits of Pulse Travel’s Business Travel Spend Software
As businesses return to corporate travel, and business travel needs become more complex, the need for an advanced and effective business travel spend software is also critical.
Pulse Travel employs advanced business travel software to arrange, monitor and report on all of their client travel needs, ensuring clients achieve full Travel Policy compliance, streamlined processes and effective use of their corporate travel budget.
To speak to a Pulse Travel team member about your corporate travel needs, get in touch via 1300 131 885 or contact us.
